|
Annual Conference
September 22-23.
The agenda will include two days of break out
sessions with several classes to choose from for
each session. All meals, classes and
entertainment are included in the conference
price. The venue is South Point Casino in Las
Vegas.
The schedule of classes has been released and
can be found on the Open System’s website by
going to
www.osas.com and clicking on Conference on
the top tab.
This is an excellent chance to see and study all
the new features in TRAVERSE 11 and OSAS 7.6
before your installation.
TRAVERSE 11
Last month we announced that Payroll and Project
Costing have been released and added to the
suite of applications found in TRAVERSE 11. Here
are a few of the highlights of this new TRAVERSE
11 version:
- Personalize the way you view functions in
TRAVERSE
- Font size can be increased as well as the
application itself
- Toggle between using functions as windows or
in the new tabbed view
- When viewing information in a table you can
arrange the columns in any order for
streamlining your view
- You can sort, group, or filter the data in a
column’s content or you can remove the column
from the form
- When using ‘lookups’ you can search for
specific items by typing a string into the
filter field under each of the headings
- Personalize the way you view reports. You can
elect to include a range of data or choose
whether to display certain criteria within the
report.
- Some reports feature sortable columns and the
ability to drill down or expand sections
- View a list of users logged into TRAVERSE
currently
- All posting logs are stored in Adobe PDF
format and can be reprinted with the Activity
button
- Inquiries are now referred to as
Interactive Views
- Post ‘Cash Receipts’ allows you to post these
without posting invoices within the same batch
- Recurring entries in SO/AR allow Inventory
items
- Bank Reconciliation transaction entry no
longer has an Update Button and the current bank
is no longer locked
- New companies can have more than 7 GL segments
- Serialized Inventory History view for current
and historical transaction information
- TRAVERSE Design Studio replaces User Defined
Fields and Field Values
- The In Use quantity field no longer
exists, instead Base Qty On Hand are
updated immediately for transactions
- Payroll now defines Sick and Vacation as
‘Leave’
- Adjustments can be made to Employee and
Employer History through History Adjustments in
Periodic Processing
- Project Costing has Estimate and Billing
History Views
- P.C. transactions can now be entered for
Material Requisitions, Material Returns,
Expenses, or Other
- Purchase Order includes an Item History
button to view the quantities, cost, and other
information for the item
- Form and Transaction Numbers for all forms
are found in System Manager
- Data Protection encrypts data for security
Top
W2 Reporting
Year end is rapidly approaching. The
government has released the 2010 Accuwage
testing tool. You can download this file
from
www.ssa.gov/employer/accuwage.
Once downloaded you can generate a W2 file
and process it using Accuwage and it will
report back to you any errors that will
prevent you from filing Magnetic Media in
January.
Also if you wish to order W2’s through us
just let us know and we can get you pricing
for W2’s 1099’s and envelopes.
Top
Is 09/30/2010
Year End?
You will need to create your new General Ledger
year and periods before beginning your next
fiscal year.
To create your new fiscal year, whenever it is,
go to General Ledger, Periodic Processing, Year
End Maintenance. If the new year is there exit,
if not, click New Year and create it.
Next go to System Manager to set up the
accounting periods. Company Setup, Period
Conversion. Enter the year and click auto fill
to tell it the first day of your fiscal year.
You are now ready for the new fiscal year.
Remember to switch back and forth between
General Ledger years by going to periodic
processing Change fiscal year.
Top
AP Hold/Release
Totals
Often when you go into Hold and Release to
release a large number of invoices for payment
to a particular vendor you can lose track of the
total dollar amount of the invoices that you are
releasing.
You can select “T” for TOTAL. This will bring up
for that particular vendor the total dollar
amounts that you have Released as well as the
total dollar amounts in the Held and Temporary
status, as well as the corresponding discounts.
If you do have a large amount of invoices it may
be quicker to Release them all and then just put
those back on Hold that need to be.
Knowing your totals are correct before you
prepare payments can speed up your run.
Top
Voiding
Payroll Checks
If you are voiding a check that had been written
within the current quarter use the ‘Void Check’
function found in Payday Work. Select the
employee and check number. Generally you want to
void this check in the same Tax Month in which
it was written, but you can void it to any of
the three months in the current quarter.
The question “Create Transactions from History’
is asking you if you want the Payroll
Transactions that had been entered in Daily
Work, Transactions to be returned as un-posted
to Daily Work, Transactions. If you answer YES
you must then either make adjustments to these
transactions or delete them.
If you answer NO to this all transactions are
erased and nothing is brought back to Daily
Work, Transactions. It is generally recommended
that you just start over rather than adjust
especially if there were a lot of different
earning codes and times entered.
To void a check outside of the quarter it is
recommended that you enter a negative manual
check using the same check number as the
original. Remember to correct the employer taxes
also.
Top
Reports Not Run
Message When Posting
If you have not run all the reports in
Transaction Journals for Accounts
Payable/Purchase Order, Accounts
Receivable/Sales Order and Payroll you will
either get a message that says certain reports
have not been run and it will stop you from
posting, or you will just get a message that
tells you certain reports have not been run and
you can continue after clicking it away.
Business rules control post or not.
Also in Accounts Payable if you have not run
checks or vouchers for all payments in the run
you will also be stopped from posting payments.
When the reports are printed to paper they
should trigger a flag that changes the status of
the report from printed to not printed. If you
only print preview the reports the flag will not
change the status. If you print the reports and
then enter transactions just to look at a
transactions even if you have not changed it the
flag will flip back to not having been printed.
It is possible that you may have an invoice for
a particular vendor with a miscellaneous debit
memo in the same amount. You are wanting both of
these to flow out of the open invoice file. If
you have not pre-paid these two that net to zero
you will get the message that checks have not
been printed.
If you want to check the status of these reports
in AP or AR you can go to Setup and Maintenance,
Batch Codes. To the right of your batch you can
see each of the reports and the status of the
reports or checks. The status’ are Not
Applicable, Not Printed, Printed, or Reprint.
In the case of the invoices that net to zero, if
you have printed all your other checks you can
manually change the status from Prepared to
Printed and you will be allowed to post.
Whenever you get the message that certain
reports have not been printed always go back and
check to see which reports have not been run and
run them. If you are certain you have all your
reports you can change the status yourself and
then post.
Top
|
